Where to find the FEC export in Kinnovis
The FEC Export follows the same workflow as other accounting exports: you start it from the Invoices tab and run it for a selected period and location(s).
How configuration works
In the FEC Export setup, the fields are optional - but the more you complete, the easier it is to import the export into your accounting software.
You can configure:
Date format (default:
YYYYMMDD)Decimal separator (default:
.; optional:,)Journal codes & labels
Sales (invoices)
Credit notes
Account numbers & labels
Customer account
Revenue accounts (per revenue type)
VAT accounts (per VAT rate used at the location)
Kinnovis will also detect the VAT rates used on the selected location and show them as configurable VAT mapping rows.
Step-by-step: Configure your export
Step 1: Open the FEC Export
Go to the Invoices tab in Kinnovis Manager.
Click Actions.
Select FEC Export.
Step 2: Choose the location(s) you’re configuring
Select the location(s) you want to create the export for.
Configure all journal/account settings for that location.
Repeat for each location that needs different mappings.
If you’re a franchise group with different accounting requirements per location, configure each location separately, so each site’s export matches its own accounting setup.
For franchise groups with different accounting requirements per location: click on "Add FEC report and configuration" to configure journal/account settings separately for each location(s).
Step 3: Set export formatting
Set your date format (default:
YYYYMMDD).Set your decimal separator:
Use
.if your accounting import expects dot decimalsUse
,if your accounting import expects comma decimals
Step 4: Enter journal codes and labels
Fill in the journal fields for:
Sales journal (invoices)
Example:JournalCode:
VEJournalLib:
VENTES
Credit notes journal
Example:JournalCode:
AVJournalLib:
AVOIRS CLIENTS
Step 5: Enter account mappings
Fill in the account number (CompteNum) and label (CompteLib) for:
Core account
Customer account
Example value:411
Revenue accounts (typical examples)
Rental revenues
Protection plan revenues
Deposit revenues
One-time product revenues
Recurring product revenues
Late fee revenues
Product-specific revenue accounts
If different recurring or one-time products require different accounts in your accounting software, configure them separately so your export stays consistent.
Click Add specific product configurations
Select a product from the dropdown
Enter the CompteNum and CompteLib for that product
How the fallback works (important):
If you set a CompteNum/CompteLib for Recurring product revenues or One-time product revenues, these act as backup values.
That means: if a specific product does not have its own account configured, Kinnovis will use the corresponding Recurring or One-time revenue account as the default for the export.
If you introduce a new product later, you should revisit the export configuration so that right, mapping is set up before your next export.
Step 6: VAT mapping
For each VAT rate used at the location (e.g. 20%, 10%, 0%), assign the VAT account number + label your accountant expects.
Notes to keep in mind: If you introduce a new VAT rate on a location later, you should revisit the export configuration so that VAT rate is mapped before your next export.
In general, all your mapping entries will always be saved for future exports. You do not need to type them in again once you've filled out the form once.
Step 7: Export
Click on "Save and next" if you want to create the export to receive a download link by email (same delivery pattern as other Kinnovis exports).
Click on "Add FEC report export configuration" if you need different configurations for different locations.
Click on the triangle to select "Only save configurations" if you have changed any account mapping number for future exports.
Summary
Once you configure journals and accounts per location, your future exports become a repeatable workflow: select the period → run export → import into your accounting system.