The BMD Accounting Export streamlines your month-end closing process with BMD, ensuring efficiency and ease. Kinnovis enhances this experience by optimising data transfer to BMD, significantly reducing the time required. This export feature allows you to conveniently select and align data fields with accounting codes, minimising manual effort. Your customised export is delivered directly to your email, ensuring seamless integration and convenience.
How to Customise Your Export
Step 0: Set up your accounts receivable number
To ensure that the correct accounts receivable numbers ("Debitorennummer" in German) are linked to your booking data in BMD, follow these steps:
Navigate to the "Customers" tab, select a customer, and edit the "Details" card. New customers created in BMD are instantly available in the system as debtors with an assigned identifier. Enter the respective accounts receivable number provided by BMD into the designated field.
Upon completing this setup, the accounts receivable number will be seamlessly linked to your customers' invoices in the BMD export.
Step 1: Set up your export
1. Navigate to the "Invoices" tab within your Kinnovis Manager.
2. Click on "Actions" and select "BMD Accounting Export."
3. Select one or multiple locations for which you wish to export the accounting data.
4. Choose the date range for the export. By default, the system displays the previous month, but you may select a custom date range if required.
5. Enter the account codes for your "gKonto" values, applicable to both invoices and credit notes.
6. Ensure that the correct values are entered for "buchsymbol," "text," and "kost," corresponding to the setup in your BMD system.
Note: In addition to the specified fields, the BMD export will include the following columns: satzart, konto, gkonto, belegnr, buchungssymbol, buchcode, prozent, steuercode, betrag, steuer, text, kost.
Upon initial configuration, all specified values will be stored for subsequent exports. This ensures a seamless and efficient process for you and your team, significantly reducing the time and effort required to generate these exports in the future.
Step 2: Define recipients
The mandatory "email address" field will be automatically pre-filled with the email address of the currently logged-in user. You can easily add additional email addresses to distribute the report to multiple recipients, including your accountants.
Your customised export will be delivered via email. By clicking "Download", the document will be saved to the location specified in the browser.
Export Format & Import to BMD
Your export will be delivered in a CSV format. The CSV document contains values that are provided during Step 1 and matched with booking data from your operations. You can open this file with any conventional table calculation program to check the data or upload it directly to BMD.
๐ Congratulations! ๐
Your export is now ready to be uploaded to BMD.