Prerequisites
Before you proceed, it is crucial to note that setting up shared access email notifications is only possible if your location is connected with Sensorberg and individual units have access permissions mapped.
Understanding Shared Access Email Notifications
Shared Access Email Notifications are automatic messages sent to individuals who have been granted access to a unit by a tenant. This notification contains essential information about their access, including the access period and unit details.
These notifications help keep the process transparent, timely, and efficient by ensuring the party receiving shared access is promptly informed and can easily access the unit.
Step-by-Step Guide to Set Up Shared Access Email Notifications
Follow these steps to set up Shared Access Email Notifications:
Navigate to E-Mails
Click on the "Create E-Mail Button"
Choose the trigger "Access Granted" in the "Triggered by" dropdown
Make usage of the merge tags for customer and unit to indicate who shared access for what, to avoid confusion on the recipients side.
Note: There is also an email for trigger for "access revoked", in case you want to inform your tenants if the access got revoked.
Conclusion: Leveraging Shared Access Email Notifications
Shared Access Email Notifications are an essential tool in managing a self-storage facility, providing timely and relevant information to those receiving shared access. By correctly setting up these notifications, you can enhance the user experience and streamline your facility's operations.
Stay on top of access management at your self-storage facility with effective email notifications.